Guidelines for Submitting ADA Compliant Fliers

November 2019

Dear Community Organization,

We feel it's important to share information about your community events with our families. If you have a flier to promote such events, the flier must be submitted in a PDF format to beigelg@npenn.org and approved by our office prior to being posted on the NPSD Community Bulletin Board section of the district website. Fliers will not be sent home with students.

As part of Section 504 of the Rehabilitation Act of 1974 and Title II of the Americans with Disabilities Act, the Community Bulletin Board must be accessible to our visually impaired, hearing impaired, and/or physically impaired population and their methods of assistive technologies.

What does this mean to your non-profit organization and your fliers?

Fliers must be understood by any means of communication devices. To ensure this, the following guidelines must be followed.

1) Keep your flier clean. Don’t use flashing/animated text, background images or watermarks. They cannot be read. Only use Times New Roman, Verdana, Arial, Tahoma Helvetica or Calibri fonts.
2) Do not use text boxes as they are not read properly with a “screen reader”.
3) Create readable documents – use Styles Panel in Microsoft Word or Google Docs for readable page titles and headings by using Titles, Headers, and Subtitles.
4) Every flier image, photograph and/or object requires a Title and Descriptive Alternative text.
5) Every flier hyperlink needs a descriptive title, for example: “to reach the Community Bulletin Board Website”, vs. just the words “click here”.
6) Save your flier as a PDF, no scanning or handwritten fliers will be allowed.

The Community Bulletin Board will be updated twice a month on or near the 1st and 15th of each month, Approval will be given only to family-related activities and non-profit organizations. NPSD Administrative Regulation 1325 outlines the process for flier approval in more detail.

In addition, if a community organization would like to provide 10 copies per school for those without internet access, 130 copies of the fliers should be provided to the Office of School/Community Services.

If you have any questions, please feel free to contact me at 215-853-1020 or liberacd@npenn.org.

Thank you,

Christine Liberaski
Director, School & Community Engagement